Pearl Bids 7.2

Software information
Windows 7/Vista/XP/2000/Server, Mac OS, Other
Oakgrounds inc
File size:
43.38 Mb
Date added:
April 7, 2014
Product page:
Description from the Publisher

Pearl Bids Silent Auction Software for Mac OSX and MS Windows is the perfect software application to help you manage your silent auctions. Designed to be easy to install and set up, you will be up and running in no time. The process for managing all of your items, printing bid sheets and collecting donations are all made easier.

Managing silent auctions can be difficult without the right software application. Pearl Bids will help you set up your auction and manage your donations and billing, quickly and easily.

With its iTunes-like interface, you quickly feel at home with the Silent Auction app.  Pearl Bids provides tools to help you organize a virtually unlimited number of silent auctions, silent auction items, and contacts. 

Organizing your silent auction with Pearl Bids is a breeze:

  • Each auction can have its own designer's logo or simple image.
  • Bid sheets can have pictures, descriptions and track market value and bidding increases.
  • The donation items print on a beautiful bid sheet, with automatic bid increases (when the highest bid(s) wins) or first bidders win at the same price (like with tickets for a Mom's-Night-Out).
  • Organize your donations items by table (Spa Table, Travel Table) for easy coordination with your table monitors and printing.
  • Instantly see the 'market value' of your auction.
  • Print individual bid sheets, all bid sheets,  or selected bid sheets.
  • Assign attendees numbers by hand or by automatically sequential numbering; handy for raffles, bidding.
  • Quickly identify your stronger donors.
  • Track donors for next auctions.
  • Tricks tips and news.
  • Free images to use with your donations.
  • Pearl Bids is built on an enterprise level database software from Apple's FileMaker for ridged stability and security.


Catalogs Are a Snap

It is handy to organize your auction according to table name (Spa Table, Travel Table, Dining Table, etc.). The Silent Auction app, Pearl Bids, allows you to easily print out alisting of each item on a table, including a small graphic and donor recognition. Combined together, these table lists create the perfect booklet/catalog for your attendees.

Name Tags For Your Attendees

Your guests will love the personlaized name badges that include their bid number as well as their name. You will love that no additional infomation is necessary for you to create these name badges. Simply pull up your attendee contact information and select Print Name Tags from the pull down menu.

Manage your Donations

Easily edit your donations. Copy and paste pictures to correspond with each donation. Enter the market value, starting bid, and minimum bid step; link the donation to the donor, even switch the donation to another auction.

Organize by Table Name

It is handy to organize your auction according to table name (Spa Table, Travel Table, Dining Table, etc.). The Silent Auction app, Pearl Bids, lets you enter donations by table, move donations among tables, and enter bids by table.  You can also close bidding for each table at different times. The table name is printed on the bid sheet to keep you organized.

Silent Auction Overview

Once you have finished entering the bids at your silent auction,  you can see at a glance how you are doing for each auction - the potential amount to be raised and how much actually was raised. 

Keeping a history of the silent auction: Because you can run many auctions over time, you can reuse your donor contacts and attendee contacts. You can easily duplicate a donation so it is not necessary to enter the description each year.

Beautiful Bid Sheets

  • Branded for each of your auctions
  • Optional image for each donation
  • Large print -  easy to read in dark locations
  • Auto-credit donor; something one should never forget!
  • Limited bid steps
  • Auto-italic bid value once the Market Value is reached
  • Can accommodate multiple items (e.g., top 3 winners each get a pizza certificate)
  • Auto-calculate each bid dollar value based on your bid step (e.g., $15 increments)  - or
  • Auto-calculate each bid dollar value based on the same price (e.g., Mom's-Night-Out: up to 30 moms, $25 each)

Sheet - Attendee Info for Your Use

When guests sign-in, you can collect their payment information and thank them for donations they have made to this auction and bids made in previous years. This a great opportunity for your greeters to recognize the VIPs.

Event Summary Sheet - for Guests to Keep

When you print your Sign In Sheet, a personalized sheet is generated for the attendee to keep.  With the  Attendee’s name and bidding number right on this sheet, great for their silent-auction bidding, the live-auction bidding (Hold up that number!) or raffle tickets.

Organize Your Attendees and Donors

Both your donors and attendees are important. They can be the same person -  someone who donates to your auction might also bid at your auction. Pearl Bids keeps track of these great supporters of your cause. No need to enter them twice. We track what they donated and on which items they bid, making it super easy to get started when you start preparing for your next auction.

Accounting Donation Report

If you raise funds for a non-profit or NGO, a silent auction app needs to report who donated and what they donated to your auction.  To help, we’ve built the accounting donation report! The accouting donation report can be emailed as a pdf or as a CSV file, for easy import in Mac OSX Numbers, MS excel, Quickbooks, etc.

Users reviews & testimonials

This software is not reviewed yet.